Administrative Assistant 3 / 4, –

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Requisition ID: R10088714
Category: Administrative Services
Location: Palmdale, CA, USA
Citizenship Required: United States Citizenship
Clearance Type: Secret
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: Yes, 10% of the Time
Positions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Northrop Grumman, Aerospace Systems, has an opening for an Administrative Assistant 3/4 to join our team of qualified, diverse individuals. This position will be located in Palmdale, CA.

Successful candidate will be a vital member for our Mission Assurance leadership team and perform in an administrative leadership role, which by nature of the position involves high-level contacts and exposure to sensitive program, new business, personnel and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.  

Responsibilities include but are not limited to:

Performing normal office functions such as setting up and maintaining files/content; vetting callers and making proper referrals; arranging meetings and tours; arranging for catering, maintaining Outlook calendars; and receiving, referring, or answering mail
Assist in the administration of training programs including Training Working Groups, running reports, assigning training, budgeting, compliance training, soft skills courses among others to help employee cultivate their skills and knowledge.
Maintain updated curriculum database and training records
Reviewing documents and communications for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
Assist with onboarding new hire program
Providing support to high volume travel (periodic) to include travel arrangements, expense reports, and all forms of correspondence
Maintaining and ordering supplies for the team
Assist employees with Global LX related questions
Supporting administrative functions for program initiatives and major milestone events

Essential Functions:

Maintains Director’s and next level Managers’ schedules and coordinates management meetings
Communicates with executive, administrative, management, team and customer personnel to gather or convey relevant information, and provide logistical support, interface for customer visits.
Coordinating internal and external briefings/presentations; coordinating agendas, logistically setting-up and “driving” key management and technical meetings; taking notes
Maintaining Operating Unit organizational charts and staffing/seating plans
Supports and maintains a positive and collaborative work environment

The ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently will be vital to the success of this role. 

Basic Qualification for a Level 3:

High School Diploma/GED plus 4 years of additional education and/or experience
U.S. Citizen and able to obtain a Secret clearance
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Basic Qualification for a Level 4:

High School Diploma/GED plus 6 years of additional education and/or experience
U.S. Citizen and able to obtain a Secret clearance
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Preferred Qualifications:

Associates degree
Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
Active Secret clearance
Current Special Program access

Salary Range: $51,800 USD – $86,400 USD
Salary Range 2: $63,800 USD – $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.

Northrop Grumman / Equal Opportunity Employer

JBNGJ-R10088714 2023.01.14

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