Administrative Assistant 3/4, Linthicum, MD +1 More

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Linthicum, MD +1 more

Requisition ID: R10087915
Category: Administrative Services
Location: Linthicum, MD, USA +1 more
Citizenship Required: United States Citizenship
Clearance Type: Top Secret
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: Yes, 10% of the Time
Relocation Assistance: Relocation assistance may be available
Positions Available: 2

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

We have two openings for Level 3 or 4 Administrative Assistants to join our team of qualified, diverse individuals in the Remote Sensing Programs Business Unit. This organization designs, builds and operates cutting edge payloads that are critical to our national defense. These positions will each support one of the Operating Units within the BU. One position will be located in Baltimore, MD and the other will be located in Rolling Meadows, IL.

What You’ll get to Do:

We are seeking high energy, dependable teammates. As a selected candidate, you will work closely with OU director and support the OU’s program managers as well as collaborate with the staff working on programs in a variety of capacities including arranging meetings, setting up and maintaining files, arranging and setting up food orders, supporting office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports and supporting special program and campus events.

We are seeking independent thinkers with track records of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The positions require excellent communication skills, an ability to organize and prioritize tasks independently, strong time management skills and strong office management and interpersonal skills. The selected candidates should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. These positions will report to the Operating Unit Directors and provide support throughout the leaders in the Director’s organization as required.

Principal Duties:

Arrange meetings and teleconferences
Maintain and synchronize calendars
Arrange travel and prepare associated expense reports
Coordinate on-boarding of personnel
Answer questions and solve problems related to office operations and established policies and procedures
Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
Interface with other organization leaders
Support coordination and integration of meeting materials
Support and collaborate with other Administrative Assistants as needed
Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing

This position may be filled as either a level 3 or a level 4 based on the qualifications listed below.

Basic Qualifications:

Level 3: High School Diploma/GED plus 4 years of additional education and/or experience
Level 4: High School Diploma/GED plus 10 years of additional education and/or experience
U.S. Citizen with a Top Secret or SCI clearance
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Preferred Qualifications:

Associates degree
Experience in Concur/ITRIP, I-Buy, NG My IT, SAP

This position reports to Linthicum, MD, USA, however, this position can also be worked from Rolling Meadows, IL, IL, USA.

Salary Range: $49,400 USD – $82,400 USD
Salary Range 2: $60,900 USD – $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

Northrop Grumman / Equal Opportunity Employer

JBNGJ-R10087915 2023.01.14

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