Administrative Assistant 3/Administrative Assistant 4, Aurora, Co

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Aurora, CO

Requisition ID: R10073261
Category: Administrative Services
Location: Aurora, CO, USA
Citizenship Required: United States Citizenship
Clearance Type: Top Secret
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: Yes, 10% of the Time
Positions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

We have an opening for an Administrative Assistant 3 or 4 to join our team of qualified, diverse individuals in the Integrated National Systems Business Unit (INSBU) Engineering Organization. This position will be located in Aurora, CO.

What You’ll get to Do:

The INS BU Engineering Organization is seeking a high energy, dependable Administrative Assistant to join our team. As the selected candidate, you will support the Engineering Organization, all of its managers as well as collaborate with program operations with a variety of duties including arranging meetings, setting up and maintaining files, arranging and setting up food orders, support office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports, coordinating on-boarding of new personnel to the program, and supporting special program and campus events. You will coordinate with appropriate organizations, i.e., facilities, security, property, and account management to ensure visit requests, badges, and account forms are properly filled out and submitted. You will support coordination and integration of presentation material from team members and will have the opportunity to help execution of customer and team meetings. We are seeking an independent thinker with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong time management skills, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information. This position will report to the Aurora Engineering Site Director and provide support throughout the leaders in the Director’s organization as required.

Principal Duties:

Arrange meetings and teleconferences
Maintain and synchronize calendars
Arrange travel and prepare associated expense reports
Coordinate on-boarding of personnel
Answer questions and solve problems related to office operations and established policies and procedures
Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations
Interface  other Engineering organization leaders
Support coordination and integration of meeting materials
Support and collaborate with other Administrative Assistants as needed
Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing

This position may be filled as either a level 3 or a level 4 based on the qualifications listed below.

Basic Qualification for a Level 3:

High School Diploma/GED plus 4 years of additional education and/or experience
U.S. Citizen and able to obtain a Top Secret/SCI clearance
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Basic Qualification for a Level 4:

High School Diploma/GED plus 10 years of additional education and/or experience
U.S. Citizen and able to obtain a Top Secret/SCI clearance
Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Proficiency in editing written material for correct spelling and grammar
Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements
Prior experience working as an Administrative Assistant or performing equivalent responsibilities

Preferred Qualifications:

Associates degree
Experience in Concur/ITRIP, I-Buy, NG My IT, SAP
Active Top Secret/SCI clearance

Salary Range: $47,900 USD – $79,800 USD
Salary Range 2: $60,900 USD – $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.

Northrop Grumman / Equal Opportunity Employer

JBNGJ-R10073261 2023.01.14

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