Administrative Assistant 4, –

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Requisition ID: R10085055
Category: Administrative Services
Location: Redondo Beach, CA, USA
Citizenship Required: United States Citizenship
Clearance Type: None
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: No
Positions Available: 2

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation.

Northrop Grumman Aeronautics Systems, F-35 Program Management Department is seeking an experienced Administrative Assistant to support a key program team. The position reports to the Director, Program Integration – F-35 or Director Program Managment – F-35.

Position is located in Redondo Beach, California
Requires someone to come into the office, cannot accommodate a hybrid/telecommute schedule.

Key responsibilities include performance of all administrative and support functions for the F-35 VP Program, F-35 Director Program Integration, other PM leaders inside the program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones.

The successful candidate is a vital member of the team and performs in an administrative role, which by nature of the position involves high-level contacts and exposure to sensitive programs, new business, personnel, and technical information necessitating considerable use of tact, diplomacy, discretion, and judgment.

The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, making proper referrals, ordering supplies, coordinating security related functions, domestic travel arrangements, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Essential Functions:

Exercise decision making skills using professional judgment and tactful implementation
Handle multiple tasks and situations simultaneously and prioritize requirements accordingly
Demonstrate organizational skills with ability to manage and prioritize multiple activities, and ability to work independently with minimal supervision to:
Keep group phone lists accurate and up to date
Manage email distribution lists
Coordinate closely with multiple GSC & Program Admins
Manage food orders and distribution during extended operations events and lunchtime meetings
Maintain in-person presence to support ad-hoc requests from team members
Demonstrate the ability to complete assignments to a very high standard regardless of challenges encountered
Demonstrate dependability, accuracy, efficiency, and punctuality
Desire to work in a fast paced, changing, and diverse environment
Possess a positive can-do, self-directed, cooperative attitude
Possess computer skills at a level to allow the candidate to support the group with minimal direction. Computer based administrative responsibilities include:
Calendar management (coordinate/sync unclassified and classified
Meeting planning,
Travel expense report generation and closeout,

Basic Qualifications:

High School diploma/GED with at least 6 years’ experience as an administrative assistant, preferably for a large team.
Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint) 
Proficiency in business and travel expense system (Concur, Edge, or similar)
Ability to obtain program access

Preferred Qualifications: 

An exceptional team player, interface well at all levels in the organization, be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
Able to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
Knowledgeable of office operations and established policies and procedures and have a strong network of resources across our Palmdale, CA facility
Outstanding verbal, interpersonal and written communication skills
Ability to protect and maintain confidentiality
Current active Special Access Program clearances

Note: The additional level 4 is associated to the position of Admin Assistant to the VP.

At Northrop Grumman, we are on the cutting edge of innovation– building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, as well as our excellent work/life balance. We also offer exceptional benefits/healthcare, a 9/80 schedule, and a great 401K matching program. 

Salary Range: $63,800 USD – $106,300 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

Northrop Grumman / Equal Opportunity Employer

JBNGJ-R10085055 2023.01.14

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