Administrative Assistant 3/Administrative Assistant 4, Aurora, Co

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Aurora, CO

Requisition ID: R10084527
Category: Administrative Services
Location: Aurora, CO, USA
Citizenship Required: United States Citizenship
Clearance Type: Top Secret
Telecommute: No- Teleworking not available for this position
Shift: 1st Shift (United States of America)
Travel Required: Yes, 10% of the Time
Positions Available: 1

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission.

Northrop Grumman, Integrated National Systems Business Unit (INS-BU) has an opening for an executive assistant to join our team of qualified, diverse individuals. This position will be located in Aurora, Colorado and the candidate will report to the INS-BU Vice-president.  The successful candidate will be a vital member of the team and perform in an administrative leadership role.  This position will include but not be limited to performing office functions such as arranging meetings, schedules, and calendars; screening inquiries and making proper referrals; and supporting operational tasks.  The candidate will answer questions relating to office operations; establish operational procedures; and gather, compile, and report on information relevant to the Business Unit. 

Essential functions consist of:

Maintain professional demeanor and act with integrity with all levels of the organization
Provide support to leadership and team to gather or convey relevant information
Maintain busy and dynamic calendar for INS-BU VP and coordinate meetings, including customer visits, over a variety of locations and facilities
Responsible for maintaining INS BU calendar and coordinating management meetings
Coordinating travel arrangements, expense reports and all forms of correspondence
Plan and provide logistical support to leadership and the leadership team, including scheduling internal and external meetings, coordinating lunch and lunch meetings, and coordinating special events
Utilizing Microsoft Office Suite for communications , reporting, presentations and other various tasks (i.e. mail merges, coordinate calendars and meetings, assembling presentations, documenting processes and knowledge sharing)
Procure material and supplies to support organization using corporate card and internal purchasing systems
Strong interpersonal, organizational and problem-solving skills
Ability to troubleshoot and work with minimal supervision
Ability to be an exceptional team player, interface well at all levels in the organization
Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently
Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through
Demonstrates outstanding verbal, interpersonal and written communication skills
Ability to protect and maintain confidentiality

This requisition may be filled at a higher job grade based on the qualifications listed below.

This requisition may be filled as either an Administrative Assistant 3 or an Administrative Assistant 4.

Basic Qualifications for an Administrative Assistant 3:

High School Diploma or General Education Diploma (G.E.D) required
Minimum 4 years of experience as an administrative assistant or performing administrative related work
Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
Must be able to obtain and maintain a DoD Top Secret Clearance OR SCI Access

Basic Qualifications for an Administrative Assistant 4:

High School Diploma or General Education Diploma (G.E.D) required
Minimum 6 years of experience as an administrative assistant or performing administrative related work
Proficient in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
Must be able to obtain and maintain a DoD Top Secret Clearance OR SCI Access


Preferred Qualifications:

Familiarity with Northrop Grumman (NG) policies and procedures
Familiarity with NG systems (Concur, iBuy, and other NG tools)
Advanced proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel
Active DoD Top Secret Clearance OR SCI Access

Salary Range: $49,400 USD – $82,400 USD
Salary Range 2: $60,900 USD – $101,500 USD

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.

Northrop Grumman / Equal Opportunity Employer

JBNGJ-R10084527 2023.01.14

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